A reader writes to ask:

I am currently trying to put together a manuscript of all of my late mother's poetry that she wrote from about 1970 to 2013, when she passed away. I made her a promise that when she died, I would put this manuscript together and submit it to publishers.

When formatting the pages of each poem, I noticed your formatting instructions say to include the author's name and contact info at the top left of each page but since my mother is passed and I am the contact person, how would I format my information?

The instructions you reference are for submitting a packet of three to five poems to a magazine or journal. If you're submitting a full collection of poems to a book publisher, you format everything a little differently.

First, your manuscript will have a title page. Your name and contact information go in the upper-left corner of this page, since you are essentially acting as your mother's agent. Center the title of the collection about halfway down the page, with the author's byline underneath (which in this case is your mother's name). This is similar to the way a novel manuscript's title page is formatted. One difference is that you don't need to include a word count. (If you wish, you might replace it with a poem count, but that's not necessary.)

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A reader writes to ask:

How should we format a manuscript of multiple poems that each span more than a single page? Do we number our pages starting from 1 whenever we begin a new poem, or should we number our manuscript 1,2, 3... 10, etc. regardless of the poem? Also, what information should we include on each subsequent page, and is it necessary to number the first page of the manuscript at all? Am I right in assuming that a tonne of section breaks are in order?

Some sites say to include your name and address (I've even seen e-mail) on every page of the manuscript, but that seems a bit redundant and makes the headers of my word document look cluttered and untidy. Other sites say to just include your name and a few key words from your poem's title on each page, along with "continue stanza" or "begin new stanza." This seems, aesthetically to me at least, the best format. Is there a professional standard I should be aware of?

Excellent questions, all. I've recently updated my sample poetry manuscript, so before anything else I'd suggest that you take a look at that, and that you review my post "Formatting and submitting poems." To hit the highlights, in a multi-poem submission you should start your numbering over at 1 for each poem. No number is required for the first page of a poem, while a minimal header with no contact info goes in the upper-left corner of each subsequent page. Single-space your poem, and separate stanzas with a blank line.

But there's an important point you ask about that my earlier post doesn't address. What exactly goes in those headers on subsequent pages of a long poem? It's very simple, and it agrees with what you've read at some other sites. Put your full name on its own line in the upper-left corner. On the next line put one or two words from the title of the poem, the page number, and either "begin new stanza" or "continue stanza" depending on where the page break fell. (That way you don't have to clutter your poem with a lot of unsightly # symbols.) Then skip a line and continue your poem. Your header should look something like this:

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Formatting and submitting poems

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A reader writes to ask:

I have three questions about longer poetry manuscripts.

In most cases, editors request poetry submissions that contain 3-5 poems, yet nearly every example I can see depicts a submission of a single poem. How, or should the subsequent poems be formatted differently? Does the address belong at the top of each poem or only the first?

When is a cover sheet appropriate? Is that only for manuscripts of poetry books and contests, or is a cover sheet also used for the typical submissions of 3-5 poems?

I see some conflicting advice online about how to format the second and subsequent pages of a poem that is longer than one page in length, but I don't see many clear visual examples like the ones you provide. Do you have any advice on those formatting issues?

These are excellent questions about poetry submissions, one of the least-discussed topics in the manuscript format conversation. Before answering them, I want to review the basics of poetry formatting.

To begin, place your name and contact information in the upper-left corner of your poem manuscript, same as you would with a prose manuscript. In the upper-right corner, optionally, you may list the number of lines in your poem. Skip a few lines, then center the title of your poem. Skip a few more lines and begin the text of your poem.

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Looking for Bill's original properly formatted article on proper manuscript format? Click here.
Proper Manuscript Format Illustrated - Click here.
FLOG is Hugo- and Nebula-nominated author William Shunn's blog on manuscript formatting and preparation for fiction writers. It features formatting questions from real readers and writers like you. Submit your questions to format at shunn dot net. Identitying information will remain private. We regret that we can't always respond individually to submissions, and that we can't answer every question we receive.

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