Proper Manuscript Format : Indentation

A reader writes to ask:

I'm finalizing a manuscript and your templates are so helpful. One thing I can't seem to find addressed is the use of quotes - a poem or just a quotation from a person, at the beginning of a chapter. Since I would like to have one in my first chapter and it would then be the first thing an agent sees, I am worried about how to do it right. Can you help?

All you need to do is indent the quote one half inch from both the left and the right margin and put a line space after it. You can single-space the quote if you like. Otherwise, everything else is the same. You still start the quote on the same line of the page where you otherwise would have begun the chapter.


A reader writes to ask:

Is there a guideline for when you want to include the text of some other text within your story? I'm thinking of something like Barry Malzberg's Herovit's World where parts of the novel were actually exerpts from the main character's novel that he was writing. In print these show up in a different font from the main text. How would this be done in manuscript? Would it be like a block quote? Or something different?

A very interesting question, and one that applies equally to fiction and narrative non-fiction. The material quoted in your work could be excerpts from a character's novel-in-progress, as you indicated, or could include such items as personal letters, diary entries, newspaper articles, or any other large chunk of text that your characters might read or write.

I wasn't positive of my answer right off the bat, so I polled a panel of three expert copy editors and/or book designers. The responses I got back differed in some details and caveats, but the basic meat of their answers was the same:

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Setting off a new paragraph

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A reader writes to ask:

Why not have a triple space between paragraphs? (Because of the double space between the lines, the paragraphs are not distinguished.)

I infer from your question that you're confused about how to indicate the end of one paragraph and the beginning of the next. You don't see how this can be done without inserting any extra vertical space between the two. If each line on the page is the same distance from the one after it, in other words, how in the world can the reader tell where a new paragraph starts?

Several different styles of paragraph formatting exist, but for the purpose of this discussion I'm only going to talk about two. The first is called block format. Each paragraph in block format appears as a simple, left-justified block of text, with vertical space separating each paragraph from the next. Many business letters are written in block format, as are most types of online writing, including this blog entry.

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Looking for Bill's original properly formatted article on proper manuscript format? Click here.
Proper Manuscript Format Illustrated - Click here.
FLOG is Hugo- and Nebula-nominated author William Shunn's blog on manuscript formatting and preparation for fiction writers. It features formatting questions from real readers and writers like you. Submit your questions to format at shunn dot net. Identitying information will remain private. We regret that we can't always respond individually to submissions, and that we can't answer every question we receive.

About Indentation

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