Proper Manuscript Format : February 2013

Indicating boldface type

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A reader writes to ask:

I have perused your formatting advice and have a question. You advise underline to indicate italics, what about bold? Make it "actual" or use asterisks, etc? I need to indicate vectors in bold for a fact article but for sci-fi geared magazine. Thanks.

The use of boldface type is rare enough (at least in the fiction world) that, back in the olden days, one had to indicate it by hand by drawing a squiggly line underneath the words to be bolded. For whatever reason, our society has adopted italics as the preferred method of emphasis, which is why underlining is a function readily available on most typewriters but undersquiggling is not.

Boldface is, however, more common in non-fiction. In cases where it may indeed be required, either by a publication's style guide or by conventions you've adopted for a specific article, I would just go ahead and use the actual bold function of your word processor. You are unlikely these days to submit a manuscript on paper, and using asterisks around the words to be bolded is likely just to result in mistakes in the final copy.

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A reader follows up on an earlier question to ask:

I have a contents page after the main title page, so I want to start the page numbering on the third page, which is where chapter 1 starts. Have tried everything but can't seem to do it — any ideas?

This is a question that could be answered a few different ways. My first (and least preferred) answer is to refer you to my post "Page Headers for New Chapters," which contains tips about suppressing headers on certain pages. (Basically, if you're using Microsoft Word, you set a section break at the end of the table of contents and then create your header on the first page of your first chapter—though there's a bit more to it than that.) This is a fairly complicated option and is only recommended if you're a very determined power-user of Word.

My next (and slightly more preferred) answer is that you simply allow the table of contents to have a header and be numbered as page 1. The title page of your book manuscript is the only page that shouldn't have a header. If you include a table of contents, then it's fine if your first chapter starts on page 2. Page numbering is not done for aesthetic purposes; as I repeat over and over, it's a functional marker that allows a dropped manuscript to be reassembled in the proper order.

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