Proper Manuscript Format : August 2012
            

A reader writes to ask:

Please could you explain how, using MS word, I can use a header like the one on your manuscript of The Normal Guy? Each time I try it will only let me have EITHER the name of the book OR automatic page numbering, not both.

I suspect the problem you're having is because you're trying to create the header and set the page numbering separately. when they need to be done together. Follow along with the steps below and we'll get it straightened out for you.

(By the way, these instructions will work for Microsoft Word 2010. Word 2007 works in a somewhat similar fashion, but earlier versions of Word will be quite different.)

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A reader writes to ask:

[My question] regards major and minor scene breaks. I understand that one sets off a blank-line break with #, but what about a more significant scene break, the sort one usually sees in print marked with a blank line, a divider (often three asterisks, centered), and another blank line? Is it as simple (and aesthetically unappealing) as placing # signs in the blank lines? Or does one leave the blank lines blank in this case?

The answer may be blindingly obvious to everyone but me, and if so, my apologies for troubling you. But I find both options to be less than pleasing to the eye, so if I'm going to inflict one on an editor, I'd much rather inflict the right one.

An excellent question. I think we've all seen major scene breaks like the ones you describe in published books—something less than a chapter break but more than an ordinary scene break. Sometimes they might be rendered in a book as several blank lines followed by an unindented paragraph with the first several words in bold. But how should one render this super-scene break succinctly in a draft manuscript?

I've never seen this done, but my suggestion would be to use three hash symbols centered together on a line (# # #) as opposed to just one (#). The hash symbol is the typesetters mark for indicating space, so I think any editor or typesetter worth her salt would recognize that you intend this to be a higher-level scene break than ordinary. (Of course, you could also explain your intention in your cover letter to the editor.)

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Looking for Bill's original properly formatted article on proper manuscript format? Click here.
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FLOG is Hugo- and Nebula-nominated author William Shunn's blog on manuscript formatting and preparation for fiction writers. It features formatting questions from real readers and writers like you. Submit your questions to format at shunn dot net. Identitying information will remain private. We regret that we can't always respond individually to submissions, and that we can't answer every question we receive.

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