A reader writes to ask:

I read somewhere that if you format properly you should get 25 lines per page, but I consistantly get 24. So when I use Word to give me a word count on 141 pages, I get 28k, but when I do it the way I think publishers want a word count for novels, which is by multiplying the number of pages times 250, I get 35k. That's a big difference.

I followed all of your rules, so I don't understand what I'm doing wrong.

Indulge me a moment, please, while I review a couple of standard typographical measures. The smallest unit in typography is called the point, which measures exactly 1/72 of an inch. Twelve points equals 1 pica. Therefore, we have 72 points per inch, and 6 picas per inch.

A standard typewriter uses 12-point type, which is a measure of the height of the metal block on which each individual letter is cast. This also equals the height of a each line of printed type the typewriter produces, meaning that a typewritten line is 12 points high, or 1 pica, or 1/6 of an inch. Single-spaced, this means you can fit six lines of type per inch. Double-spaced, you get three lines per inch.

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A reader writes to ask:

I scoured your blog as well as the Internet, and am still having problems with underlining for italics. I am definitely using underlining but am fuzzy on the following:
  1. Do I use "underline words only" like this or do I include the spaces like this?
  2. Do I include punctuation like this: This is a sentence.
  3. Do I include quotes like this: "Buon giorno!"

As I've discussed before, you should always use underlining in your manuscripts to indicate words and phrases that are to be set in italics in the final printed version of your work. In trying to follow that advice, you've uncovered some interesting questions about the finer points of underlining.

The only hard and fast rule I have to offer is that, when underlining more than one consecutive word, you should be sure to underline the spaces between the words as well. Underlining the words only and not the spaces looks too choppy and distracting to the eye.

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A reader writes to ask:

At the recent meeting of our local writers group we got involved in a discussion about formatting. Several of us were having problems with the header/footer and page numbering aspect of our word processing program. My problem was setting the page for "different first page" and how to begin the numbering with page 2.

Our president showed us how she set it, but the way she did it, the page numbering started on the second page but numbered it page 1. Her point was that the very first page of a manuscript was simply a "cover page" and as such should not be considered part of the numbering process. She did not have anything on her "cover page" except for name and address, word count, title and by-line.

I, on the other hand, use your format—the first page includes name, address, word count, title etc., with the story starting a third of the way down the page. Our president said that was something that would get a manuscript kicked back from an agent/editor very quickly.

This is the first time I have heard of such a thing, and I'm wondering if there have been any changes in required format that I don't know about?

You raise a couple of different issues here. The first is the question of whether or not to give your manuscript a separate title page. I suspect the confusion between you and your group president stems from the fact that novels and short stories employ slightly different formats. You may be trying to format a novel like you would a short story.

A book-length manuscript, whether for a non-fiction work or a novel, should have a separate title page. The title page will have your name and address in the upper-left corner, the title and your byline centered in the middle of the page, and an approximate word count centered at the bottom of the page. The text then starts on the second page of the manuscript, and that page should be numbered 1. You can study a portion of a sample novel manuscript here.

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FLOG is Hugo- and Nebula-nominated author William Shunn's blog on manuscript formatting and preparation for fiction writers. It features formatting questions from real readers and writers like you. Submit your questions to format at shunn dot net. Identitying information will remain private. We regret that we can't always respond individually to submissions, and that we can't answer every question we receive.

About May 2009

This page contains all entries posted to Proper Manuscript Format in May 2009. They are listed from oldest to newest.

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