latest flog entry

Paragraph formatting box from Microsoft Word 2010
A reader writes to ask:

I want to submit a novel manuscript to a small press in the US and their guidelines say "indented, not tabbed."

What's the difference? Usually I just hit the tab key once. Should I be doing something else?

I have Word Starter 2010, and I can't see any distinction between "indent" and "tab."

How do I make sure I'm indenting and not tabbing? If I'm tabbing, how do I change it to indent?

This is an excellent question, and I'm sure the cause of much confusion among word-processing novices. There is in fact a distinction between tabbing and indenting—or rather, it might be more accurate to say that tabbing is only one way to indent a paragraph. I will try to explain a method for indenting paragraphs that makes your document more portable* and easier for your publisher to use.

Back in the Stone Age, when we still used typewriters, there were two ways to indent a paragraph. You could hit the space bar five times at the start of your first line, or you could set up a tab stop half an inch in from your left margin and just hit the tab key once. "Tab" is short for "tabular," because tab stops were useful for helping a typist arrange figures in tables.

Full entry

the original formatting guide

Proper Manuscript Format

The way the professionals do it

Click the manuscript page below to see William Shunn's original guide to formatting your short story or novel the way professionals do.

Proper Manuscript Format